Member authorities admitted to membership of Local Government New Zealand  are entitled to representation at the Annual General Meeting. 

The representation of each member authority is determined by member authority resolution, or by the Mayor/Chairperson or principal administration officer of each member authority.   Members include elected members and staff of all fully financial local authorities.

Delegates
The number of delegates officiating at the Annual General Meeting is determined by the local authority population level.  A list of the total number of delegates allowed per member authority is available at http://www.lgnz.co.nz/about-us/agm/index.html.  Please note that the number of representatives at the Annual General Meeting does not affect the number of delegates able to attend the Conference.  Each member authority may nominate:

• Presiding Delegate - the person responsible for voting on behalf of the authority at the Annual General Meeting
• Alternate Delegate/s – person/s responsible for voting on behalf of the authority if the Presiding Delegate is absent from the Annual General Meeting
• any other delegates - provided the total number attending the Annual General Meeting does not exceed the number of representatives allowed
• any observers* attending - no speaking or voting rights

*  Please note that persons attending the Annual General Meeting as observers will be seated separately from the main delegation. 

Following the closing date a list of each local authority’s registered delegates will be sent immediately to the principal administration officer or the Mayor/Chairperson of each local authority for confirmation.  This is to ensure that only those persons authorised to do so may speak on behalf of their council, as a member of Local Government New Zealand.

Please ensure that all delegates are aware of the delegate role they have been nominated for.  

Remit Process
Submission of proposed remits for consideration at the Local Government New Zealand Annual General Meeting is open and must be received no later than Monday 17 May 2010.   All proposed remits and accompanying information must meet the remit policy.  Those meeting this policy will be screened by the Remit Screening Committee and following approval will move forward to the Annual General Meeting for consideration by the membership.  The full remit process and policy can be found at http://www.lgnz.co.nz/about-us/agm/index.html.

Voting Entitlements
The voting entitlement of each member authority is determined by the local authority subscription levels.  No member authority whose annual subscription is in arrears is entitled to vote at the Annual General Meeting.  A list of voting entitlements can be found at http://www.lgnz.co.nz/about-us/agm/index.html.  

Obituaries
Local Government New Zealand request obituary notices for inclusion in the Annual General Meeting proceedings for the period from Wednesday 29 July 2009 onwards should be advised in writing no later than Friday 23 July 2010.

For further clarification of the requirements regarding any issue of the Annual General Meeting please to http://www.lgnz.co.nz/about-us/agm/index.html or contact the Local Government New Zealand office.

AGM Registration
Download an AGM registration and information form

Please complete this form and post to: 
AGM Registration
Local Government New Zealand
PO Box 1214
WELLINGTON 6140
Fax to  04 924 1230
Email to sandra.scrimshaw@lgnz.co.nz


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