Exhibitor Information & Timetable
Quick Links:
Pack in/Pack out
Venue
Catering
Programme
Registration
Accommodation
Social Functions
Registration Packs
Compulsary Requirements
Exhibition Stand Accesories and Furniture
Internet Access
Courier Details
Stand Inclusions
• 3m x 1.8m , 2.3m high stand with side and back walls
• 1 x electrical outlet (4 pin multi box)
• 2 x 150 watts spotlights
• 1 x trestle table and 2 x banquet chairs
• Header board (Facia sign) with company name. Black background with white writing, up to a maximum of 20 characters, excluding company logos
• List of conference delegates (excluding those who have not given permission for name publication) onsite at Conference
Pack in and Pack out Timetable
Exhibitor Pack in: Monday 3 May, 12.00pm – 5.00pm
Exhibitor Pack out: Wednesday 5 May, 1.30pm – 5.30pm
Venue
The exhibition will be held in the Great Room 2&3 at the Langham Hotel
Langham Hotel Auckland
83 Symonds Street
Auckland
Catering
Pre-session tea and coffee, morning tea, lunches and afternoon teas will be served in the exhibition area.
Programme
Below is an outline of the programme, catering breaks and social functions:
Monday 3 May 2010
8.30am – 6.00pm
Registration Desk Open
6.00pm – 7.30pm
Roche Welcome Function, Langham Hotel
Tuesday 4 May 2010
| 6.30am – 7.30am | Fun Run/Walk |
| 7.00am – 5.30pm | Registration Desk open |
| 7.30am - 8.30am | Pre session Tea & Coffee |
| 10.00am – 10.30am | Morning Tea amongst the Exhibition |
| 12.30pm - 1.30pm | Lunch amongst the Exhibition |
| 2.30pm – 3.00pm | Afternoon Tea amongst the Exhibition |
| 7.30pm - late | GlaxoSmithKline Conference Dinner, LanghamHotel |
Wednesday 5 May 2010
| 8.00am – 3.30pm | Registration Desk open |
| 8.00am – 8.30am | Pre session Tea & Coffee |
| 10.00am – 10.30am | Morning Tea amongst the Exhibition |
| 12.00pm - 1.00pm | Lunch amongst the Exhibition |
| 3.15pm | Conference concludes |
For a more detailed programme, please click here
Registration
Each exhibition stand is entitled to two complimentary exhibitor registrations including a ticket to the Roche Welcome Reception.
Additional exhibitors registrations can be purchased for $332.00 per person (incl. GST)
Each complimentary and additional registration is required to complete a sparate online registration
Click here to register and book accommodation
Exhibitor Registration Fee Entitlements
• Morning teas, Afternoon Teas and Lunches at the Conference
• One ticket to the Welcome Reception
• Conference Satchel
Social Functions
One ticket to the Roche Welcome Reception is included with each registration. Additional tickets to the Welcome Reception and tickets to the GSK Conference Dinner will be available for purchase via the registration process.
Accommodation Bookings
Exhibitors will be able to book accommodation via the registration process.
Conference Check-in
Name badges and registration packs can be collected from the registration desk., located in the pre function foyer of Great Rooms 1 & 2, Langham Hotel. See the above programme outline for the registriaon desk opening times. All delegates and exhibitors must wear their name badges once inside the Langham Hotel.
1. Conference Handbook
As part of your exhibitor benefits you have the opportunity to have your details listed in the Conference Handbook.
Please email Jo Reid at jo@conference.co.nz with your company’s details, exactly how you wish them to appear in the Conference Handbook by Friday 9 April 2010.
Name of Organisation
Address
Tel:
Fax (optional):
Web:
Contact:
Email:
Please also include a brief description of your products and services (maximum 50 words).
Example:
Happy Feet
78 Made Up Road
Pleasantville
Christchurch
New Zealand
Tel: 01 348 2211
Fax: 01 348 2212
Web: www.happyfeet.com
Contact: Joan Happy
Email: joan@happy.com
Happy Feet has been operating since 1645, in both Australia and New Zealand. We have a comphensive range of happy, sad and mad feet, to suit your requirements. Please do not hesitate to contact Joan to discuss you feet!
2. Stand signage
Please email jo@conference.co.nz with the company name you wouldlike to have on your stnd. Please forward this information to Jo by Friday 9 April 2010.
Additional Requirements
Exhibition Company – Facia Signage, Furniture and Custom Builds
The company contracted to install the shell scheme is also able to assist with stand design, fascia signage and has accessories for hire, as furniture at your booth is not included in your exhibition fees.
For further information contact:
Displayworks
Lisa Jamison
DDI: 09 441 3323
Fax: 09 579 9885
Mobile: 027 449 1082
Email: lisa@displayworks.co.nz
Web: www.displayworks.co.nz
Internet Access
Internet Access is available to your exhibition stand through the Langham Hotel and will be chargeable directly to the company exhibiting. If you require internet access, please contact Samantha Mallard directly:
Samantha Mallard
Event Co-ordinator
The Langham, Auckland
T: +64 (0) 9 300 2859
M: +64 (0) 210 661 205
F: +64 (0) 9 302 9922
E: samantha.mallard@langhamhotels.com
Venue and Courier Details
Please ensure all display material sent to the venue is clearly marked with your company details and exhibition stand number:
Label all goods with the below details:
The Langham Hotel, Auckland
NZSO Conference
Liverpool Street Loading Bay
Liverpool Street
Auckland
STAND NUMBER
Attn: Samantha Mallard (Event Coordinator,Langham Hotel)
Phone: +64 9 379-5132
Your contact phone number
Download a delivery label here
Courier Pick up Post Conference
All items left behind for collection by couriers must be clearly labelled and arrangements made with The Langham Hotel if collection will occur post conference
The Langham Hotel takes no responsibility for goods left on the premises after the Conference. All packaging or other items left on the premises will be deemed abandoned and disposed of accordingly at the exhibitor’s expense.
