PACIFIC ASSOCIATION OF QUANTITY

SURVEYORS CONGRESS 2016

20-24 May, Christchurch, New Zealand

Technical / Academic Session Presenter Information

Thank you for coming to share your expertise at The 20th Pacific Association of Quantity Surveyors Congress 2016. Please find below information to assist you to deliver a successful presentation.


Registration

Venue and Room Overview

Technical / Academic Session Time

Presentation Guidelines

Speaker Preparation Room

Publication of your Presentation

Publication of your Full Paper

Presentation Timing

Poster Presenters

Poster Formatting Guidelines

Use of the Wireless Network

Photocopying

Room Checks

Presenters Survival Kit

Presenter Checklist

Internet

Questions

 

 

 

Registration

All presenters must be registered and paid to attend the Congress. If you are not yet registered your registration must be completed immediately via www.paqs2016.com .

On arrival at the venue, please report to the registration desk where you can collect your name badge. This must be worn at all times throughout the Congress in order to gain entry into sessions.

If you do not have your namebadge on you will not be allowed access into the plenary nor the technical / academic session room – even if you are a presenter.

The registration desk for the Congress will be located on the ground level of the Air Force Museum.

The friendly PAQS staff will be able to assist with your queries here during conference hours.

Registration desk times are:

Monday 23rd May 8.00am – 5.30pm

Tuesday 24th May 8.00am – 5.00pm

 

Venue and Room Overview

The Congress venue is the Air Force Museum, located at 45 Harvard Avenue, Wigram Park in Christchurch.

Morning and afternoon plenary session will be held on the ground level in the in the plenary located through the exhibition hall.

Technical / Academic Sessions will be held on level one in the Morrison Room.

 

Room Setup

Technical / Academic Sessions are set in a theatre style seating arrangement. The room has access to wireless internet and is equipped with the following:

- LCD (data) projector

- Screen

- Lectern and microphone

- Presenters table

- Wireless internet

If you requested extra equipment as part of your abstract submission, please check with the technician located in your room, in the first instance.

Should you have any special AV requirements such as using your own computer, a Mac or other software please provide specific details via email and bring any adaptors / cords your own computer may require. The session room is NOT equipped with adaptor cords to connect to different computers.

Should you require an alternate set up for your session this can be requested via email to wendy@conference.co.nz and we will do our best to accommodate you.

 

Technical / Academic Session Time

Monday 23 May 2016

Technical / Academic Session A 1.00pm – 3.00pm

Technical / Academic Session B 3.30pm – 5.00pm

 

Tuesday 24 May 2016

Technical / Academic Session C 8.30am – 10.10am

Technical / Academic Session D 10.40am – 12.20pm

Technical / Academic Session E 8.30am – 10.10am

Technical / Academic Session D 10.40am – 12.20pm


Presentation Guidelines

Please make sure that your presentation content is appropriate for the audience and that your language is inclusive.

The default presentation format for the conference is Microsoft PowerPoint. Please note power points should be formatted in 16:9 size to fit the projection screens. 

A a 16:9 powerpoint template has been emailed to all presenters.

Please ensure you bring your presentation(s) with you on a data stick (USB). Your presentation will need to be supplied to the AV technician in the catering break before you are due to present to ensure it is successfully pre-loaded and working correctly. Your presentation will then be saved to the computer in your allocated room, ready for your presentation.

 

Speaker Preparation Room

As there is NOT a dedicated presenter preparation space is available to presenters please talk to the AV technician located in the Morrison Room, or see the registration desk if you need assistance.

Technical support is available in the Morrison Room from:

Monday 23 May 11.00am – 5.00pm

Tuesday 24 May 7.00am – 5.00pm

 

Publication of your Presentation

The Congress would like to publish a PFD version of your presentation on the Congress website, making it available for those who were unable to attend your presentation to view. 

If you DO NOT give permission for your presentation to be published online post the Congress you are required to tell the AV technician when you load your presentation.

 

Publication of your Full Paper

If you have supplied a full paper to support your presentation this has been published on the programme page of the Congress website alongside your presentation title, authors and abstract.

This can be viewed at www.paqs2016.com 

 

Presentation Timing

With multiple presenters participating in the Congress, it is extremely important that presentations run smoothly, keep to time, and live up to the expectations of the attendees. Please ensure you keep to your allocated timing of 20 minutes including questions and answers.

Session chairs will be provided to assist presenters to keep on time and we do ask that you arrive prepared to keep within your allotted time frame.

 

Poster Presenters

Each poster presenter will be allocated a display board on which to display their poster for the duration of the Congress. These boards will be located in the exhibition hall on the ground level.

A dedicated poster session will take place during the lunch break on Monday 23 May. We ask that you stand by your poster during this time to answer any questions from the invited speakers and Scientific and Technical Committee who will be judging these for prizes. 

Velcro dots will be provided for you to fix your poster to the velcro receptive display board.

 

Poster Formatting Guidelines

Please view the poster guidelines to note how your poster is required to be presented.

 

Use of the Wireless Network

Throughout the conference venue there will be wireless Internet provided for computer connection.

Instructions will be available in all rooms.

 

Photocopying

We ask that you do your photocopying at your organisation before the conference. However, if you urgently need to photocopy something, please ask at the registration desk. Please note that all photo copying will be charged to the presenter.

 

Room Checks

Please check the Morrison Room and the equipment provided before your presentation, so you are familiar with the set up. 

If you find a problem please speak with the dedicated technical support person assigned to the Morrison Room for assistance, or visit the registration desk.

 

Presenters Survival Kit

  • Try out your presentation with an audience before the conference and ask for feedback.
  • Run the presentation through a data projector, with a 'viewer' sitting at the back of the room to ensure that images, fonts, colours, etc work for the whole audience.
  • Visit the room you have been allocated before you present.
  • Check in with the technical team the day before you present.
  • Have a backup copy of your presentation - on disc, flash drive and/or another laptop.

 

Presenter Checklist

With only a week left before the Congress, you are no doubt putting the final touches on your presentation. To help you make sure you're fully prepared for the conference, we've put together a checklist so you can tick off all tasks as they are completed.

 

The Technical Stuff

Labels

With over 450 people attending the conference, and most of them with laptops and/or tablets, it will be essential that you label both your device and the bag.

Power

Please ensure your devices are charged before you arrive to the conference each day as there will be limited power points in the conference venue. Please bring your own power cables.

Session Requirements

Please come prepared!

For your presentation session, please ensure you have updated any specific software requirements on your computer before you depart to Christchurch. It will be too late to add any specific software requirements when you arrive at the conference.

 

Internet

To make sure your device is able to pick up the wireless network, you will need to make sure that it is wireless capable, and is not locked down to such an extent that it cannot be set to DHCP. If that doesn't make any sense, simply just make sure you have Administrator Access so that the team at the IT Support desk can help you configure your computer on arrival.

It is important that you have administration rights (user name and password) for your computer to allow the technical support team to assist you, should you need it. Technical support will be available at the conference and priority will be given to presenters. Please keep in mind that your systems operations manager at school/centre/university/organisation may have locked your computer down significantly and that it will not always be easy for our team of volunteers to get around this. Our suggestion is that you discuss your laptop settings with the appropriate person at your organisation before you leave for the conference.

 

Questions

Should you have any questions regarding your presentation or time at PAQS 2016 please do not hesitate to contact us:

 

Wendy Boyce

Event Manager

Conference Innovators

T +64 21 2233 575

wendy@conference.co.nz


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