Our Process

Once CI have been engaged to manage your event, we understand that you will want a clear process and reporting procedure to ensure planning is progressing as scheduled. While every event and client is unique, we have a basic structure to our management that safeguards all of our clients from being "in the dark". The first step is the assignment of an Event Manager to your event (Meet the Team), this person will be with you every step of the way and will become your main point of contact for anything and everything. Your Event Manager will work with you to develop a realistic budget to fit your needs and create a project plan to keep the project on task and provide you with a clear reporting structure. These two documents will be referred to constantly throughout planning and form a backbone from which the project can move forward.

From there the fun begins; securing venues, managing sponsors and exhibitors, block-booking hotel rooms, preparing and managing a conference website, putting together conference collateral, scouting for entertainment and theming for social functions; the list goes on! We believe in allowing the client to have as much or as little input as you wish; maybe the scientific or academic programme is enough of a task on its own or maybe you want to recommend a band, a caterer, etc; we work with you to ensure your workload is never too much to handle while assuring you that no decisions will be made without your agreement.

On conference day we are onsite 24/7, with our friendly team ready to handle any last minute changes or additions while you relax and concentrate on hosting your delegates. Post-conference we take care of all of the financial responsibilities and tidy up any loose ends before providing you with a final report that will not only present full details of this year's conference, but also provide an excellent stepping stone for planning of your next event.


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